Contracts Manager

Research & Innovation Services
Full time, Open ended
Grade 8 £41,526 - £49,553 p.a.

The closing date for applications is midnight on Sunday 20 October 2019.

The Post

Combining legal knowledge and expertise with commercial awareness and decision-making, the Contracts Manager will lead the provision of support for contract management, intellectual property considerations, partnerships (international and domestic) and collaborations in relation to funding proposal development and new business projects, initiatives and activities in relation to research, innovation and teaching, making a substantial contribution to the achievement of the University’s strategic objectives.

Description of Duties

  • Lead on the negotiation, preparation, review and adjustment of bespoke research and innovation contracts and teaching partnership contracts (international and domestic), and maintain a comprehensive suite of draft standard contract terms and conditions.
  • Develop suitable protocols to manage the identification, protection and exploitation of intellectual property and know-how, including designs and copyright.
  • Provide legal and financial advice on all aspects of commercial activity, consultancy and intellectual property within the University’s research and innovation portfolio and related projects, both pre and post award, and other commercial activity.
  • Lead on the support for the resolution of problems and disputes arising within the University’s research and innovation portfolio.
  • Provide expert guidance, training, advice and support to colleagues in Research & Innovation Services, and across all levels of the University, on contractual, legal and commercial issues.
  • Review and advise on any contracts presented to the University by third parties.
  • Review and advise on contractual terms and conditions as required.
  • Represent the University externally at sector groups/committees that focus on contractual matters, participate in professional and practice-based networks.
  • Such other duties as required by the Deputy Director and/or Director of Research & Innovation Services.

Essential Criteria

  • Degree level qualification or equivalent education
  • Experience in contract management within the higher education or research sector
  • Current knowledge of national and international issues in contract management
  • Understanding of GDPR requirements
  • Developed IT skills with considerable experience and proficiency in using Microsoft Office and other software packages; experience of research systems and databases would be an advantage
  • Excellent initiative, negotiation, persuasion and problem-solving skills and the ability to develop and implement solutions
  • An efficient approach to implement and develop contract support processes
  • Highly-developed interpersonal skills necessary to build and maintain effective working relationships with a wide range of colleagues and others within and beyond the University including company directors, consultants, solicitors, patent agents
  • Excellent writing skills
  • Attention to detail, in accordance with professional standards
  • Ability to work towards, and deliver, agreed outputs within defined timescales
  • Ability to demonstrate quickly an understanding of complex business requirements
  • Ability to work autonomously and effectively organise workload
  • Ability to analyse complex legal, regulatory issues, funders requirements etc.
  • Ability to contribute to productive team working

Behaviours and Competencies

 Behaviours / Competencies 

We place great importance on behaviours and attitudes during the selection process to ensure that we bring people into the University who support the way we do business. In addition to the duties and responsibilities associated with this role, the role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies.

1. Managing self and personal skills
Being aware of own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.
2. Delivering excellent service
Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.
3. Finding solutions
Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.
4. Embracing change
Being open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles.
5. Using resources effectively
Identifying and making the most productive use of resources including people, time, information, networks and budgets.
6. Engaging with the wider context
Enhancing your contribution to the organisation through an understanding of the bigger picture and showing commitment to organisational values.
7. Developing self and others
Showing commitment to own ongoing professional development. Supporting and encouraging others to develop their professional knowledge, skills and behaviours to enable them to reach their full potential.
8. Working together
Working collaboratively with others in order to achieve objectives. Recognising and valuing the different contributions people bring to this process.
9. Achieving results
Consistently meeting agreed objectives and success criteria. Taking personal responsibility for getting things done.

About Us

Research & Innovation Services (RIS) consists of a broad range of operational areas that provide an efficient and effective support structure within a research-led institution as it develops its activity across different sectors, boundaries and territories.

The Research Development & Performance Team supports the development of research activities across all faculties, focussing on large-scale and programme funding applications, the establishment of related networks externally, postgraduate research opportunities and researcher development.

With a focus on the quality of our research, the Research Integrity and Governance team lead on the agenda to ensure that all activity meets the highest ethical standards through appropriate policy, procedures and support for expert review.
Preparations for the University’s submission to the Research Excellence Framework are coordinated through the Research Assessment and Impact team.

The Contracts Manager leads on the provision of support for the contractual elements of research funding, intellectual property considerations, partnerships (international and domestic) and collaborations in relation to research and new business projects, initiatives and activities in research, innovation and teaching. Contracts issued by the University are coordinated through this team, as well as the review and negotiation of contracts presented to the University by partner organisations.

Comprehensive and accurate information about the University’s research and related activity, both in terms of past performance and also future development, is vital. The Research Systems team oversees all information systems used in the course of the research lifecycle - from costing through to the development of funding applications, from idea generation through to the accurate recording of publications. The Research Systems Manager leads this area and is supported by the Research Systems Officer.

The Innovation & Enterprise team lead on the support for commercial aspects of our research and our enterprise agenda, including specific provision for our students and graduates through the Enterprise Programme. A broad range of support and advice is available to those looking to establish businesses of all types, including access to incubator units in which those businesses can develop.

The University is also leading on several strands within the Stirling & Clackmannanshire City Region Deal and the Programme Office coordinating this activity is based within RIS.

RIS is focused on directly supporting the University’s strategic objectives in all areas of research and innovation. A broad range of expertise means that the service provided through our partnership approach is high quality and effective.

The University

The University of Stirling is a leading UK teaching and research-intensive university, created by Royal Charter in 1967. Since its foundation, the University has embraced its role as an innovative, intellectual and cultural institution with a pioneering spirit and a passion for excellence in all that it does.

In 2016, the University launched its current Strategic Plan, with targets to: be one of the top 25 universities in the UK; increase income by £50 million; enhance its research profile by 100 per cent; and ensure internationalisation is at the heart of everything it does.

With three-quarters of its research ranked world-leading and internationally-excellent (Research Excellence Framework 2014), the University’s groundbreaking, interdisciplinary research makes a difference to society and has a positive impact on communities worldwide. Stirling’s research is making a positive impact on people’s health, education and wellbeing, with key strengths across our research themes of: Cultures, Communities and Society; Global Security and Resilience; and Living Well. The University collaborates with international governments and policymakers, businesses, industry, and charitable organisations, to tackle and provide solutions to some of the toughest global societal challenges.

For more information on working at Stirling, please visit

The University offers great benefits such as generous annual leave and membership of the Universities Superannuation Scheme. Additionally staff can benefit from a reduced membership rate at the University’s excellent Sport Centre facilities.

A full list of FAQs can be found here, we recommend you read these before making your application. 

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